Farm Dairy Assessment checklist to stay on track

• The online checklist is a one-stop shop to help you prepare for your Farm Dairy Assessment.
• It’s personalised to your farm, so you can see what information we already have for you all in one place, and you can tick tasks off as you go.
• If you upload documents to the checklist 7 days in advance of a visit, your assessor will check them before they see you on-farm, saving you time on the day.
• You can also see the time, date and name of your assessor (if your assessment has been scheduled).
• The online checklist is just for you, to help you prepare – it doesn’t replace other records you need to submit later in the year, and your assessor can’t see it (only files you upload can be seen by your assessor).

Anyone who has a Farm Source log-in, and has access to your farm's data.

• The checklist is for farmers who have an assessment coming up – if QCONZ has scheduled your assessment, your checklist will display the date and time of your assessment, as well as your assessor’s name.
• If your assessment date and time is blank, this is because QCONZ has yet to schedule your assessment. If you’re the Primary Business Contact or Primary On Farm Contact, you’ll receive an email before your assessment to let you know it’s scheduled.
• If you’ve already had your assessment this year, your assessment will be marked as complete. Next season, the checklist will refresh with new details once your next assessment is scheduled – we’ll let you know when it’s ready for you.

• If you’ve already had your assessment this year, your assessment will be marked as complete.
• Next season, the checklist will refresh with new details once your next assessment is scheduled – we’ll let you know when it’s ready for you. 

• The checklist is your tool to help you prepare for the assessment – it doesn’t replace your Farm Dairy Assessment, and your assessor can’t see it (only files you upload can be seen by your assessor).
• When you tick an item off the list, it just means it’s ready to be assessed. 

• If you’ve had excellent performance during previous assessments, or if you’ve connected your data, you might qualify for a faster assessment. Read more about this here. 
• On the overview page of the checklist (bottom left), you’ll see a section outlining if you’ve qualified for faster assessment in any areas.
• You can also make your assessment faster by loading documents into the checklist at least 7 days ahead of your assessment – your assessor can then check it before they visit you on farm.

• On the overview page of the checklist (bottom), you’ll see a section that lists all the data integrations we have for you.
• You’ll also see any integrations listed against each relevant task on the checklist. 

• At the moment, we can only accept PDF files up to 6MB each in size.  We’ll make more file types available in the future.
• If you aren’t able to convert a document to a PDF format, just take a photo of the file in the Dairy Diary app using the photo evidence feature (under Receipts and Dockets). Any information stored in the app will flow through to your checklist as a PDF. You can find more information on this feature here.

Reach out to your local Farmer Support & Relationship Advisor, you can find their contact details in your My Co-op App or by calling 0800 65 65 68.  

We’re working to make things easier and simpler when it comes to farm records and reporting. Find out more about our Compliance Simplification.